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Determine if the project is staying on its necessary timeline and
achieving its interim objectives |
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A completed monitoring form |
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Once the implementation is under way, the role of the PI facilitator (or project
manager) switches to monitoring and the performance of interim evaluations.
At the milestone points in the implementation plan, the PI facilitator or delegate
should assess milestone goals, provide feedback and solve problems. If deadlines
slip, the PI facilitator will recalculate the project timeline and inform other
implementation team members of any necessary changes in their deadlines.
Implementation problems and slippage of deadlines often have cost implications. The PI facilitator (or project manager) should therefore monitor actual costs or expenses against amounts budgeted. Cost monitoring should be integrated with other monitoring activities.
When monitoring PI interventions, it is important to pay close attention to
the organizational change process and the degree to which it is affecting interventions.
During implementation, the PI facilitator and key stakeholders should make several
checks to ensure that the organization is successfully integrating the changes
that are occurring as part of the implementation process. Even the best-designed
interventions will not succeed unless you have ensured that management support
remains strong.
Informed and supportive stakeholders can help conquer obstacles that arise
during implementation and assist in resolving problems stemming from changes
in the external environment that are impeding the progress of interventions.
Their strategically coordinated involvement also helps the dissemination of
results at this stage and increases the potential for applying PI in additional
settings.
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